Alignable Alliance Event Planning Checklist.docx
Alignable Alliance Event Planning Checklist.pdf
| Date/Days out | Activity | Assigned To: |
|---|---|---|
| EVENT PLANNING: Meet with your team to: | ||
| https://alignable.notion.site/4cfc6ea8bf214c1883cdeb03c2d7a83e | ||
| Identify venue, virtual or in person | ||
| Date of Event? | ||
| Decide how many personal invites each team member should send | ||
| Next Steps: | ||
| Confirm venue (library, civic center, office space, restaurant welcoming you without paying to hold) | ||
| https://www.canva.com/design/DAFwUv9Dadg/VeHKDivzyV4pd-D0cNrC6A/view?utm_content=DAFwUv9Dadg&utm_campaign=designshare&utm_medium=link&utm_source=publishsharelink&mode=preview | ||
| https://docs.google.com/presentation/d/1pCVALtnGa_gugn4elC_Qg_yVuuTKzazE/edit#slide=id.p1 | ||
| Create Event in the Alliance Group at least 14 days prior to event, 21+ days even better | Ambassador | |
| Create/use teaser posts leading up to the event | ||
| https://www.eventbrite.com/l/sell-tickets/?&utm_source=google&utm_medium=cpc&utm_campaign=US_BAU_GA01_01_BR_1PP_Clicks_Core&utm_keyword=eventbrite online event&gad=1&gclid=Cj0KCQjw4bipBhCyARIsAFsieCxbyPZJwg_cZwrhsKrdrTiP5y50C1yDrQ13W4s2pvV4Buw17W_IT9YaAvcfEALw_wcB&gclsrc=aw.ds | ||
| Confirm date/time with Presenter (if applicable) | ||
| DAY OF EVENT | ||
| Call presenter, verify time/venue/presentation | ||
| Arrive 30 min prior to Event | ||
| Set up room/venue (tables, chairs, check-in, name tags, pens) | ||
| Ensure wait staff is ready to take order asap if drink/food involved | ||
| Have bowl for business cards (if raffles) | ||
| Set up station to Greet new members/guests | ||
| Ambassador officially opens meeting, ask guests to be seated | ||
| Introduction of Ambassador, team members, the intro speaker (tool presenter or other) | ||
| For local presenter/business showcase, provide 20 min broken into 10 min presentation and 10 min Q&A | ||
| For presenting an event tool same timing. Spend approx. 20 min discussion tool (have a person that is familiar with the domain present it) and then move to other activities (open) | ||
| Take Event pictures | ||
| Ambassador thanks the presenter, opens floor for discussion, networking and socializing or further presentation topic discussion | ||
| Ambassador officially closes the meeting on time, announces time/date of next meeting. | ||
| Surveys automatically go out to scanned QR code attendees | ||
| AFTER EVENT | ||
| Post Event pictures in your local Alliance group, post under Home on Alignable, post under Home>My Network>Your City name Local Discussions, and mention @ attendees names if possible. Also post to other platforms you use. | ||
| Important: Follow up with new members in person, phone call, thank you email | ||
| To continue the conversation, optionally, post interesting articles related to past event or upcoming event in your Alliance Group | ||
| Announce date/time of upcoming Event | ||